RECORDS RETENTION POLICY MANAGEMENT TOOL

COMPLY WITH ELECTRONICS RECORDS MANAGEMENT GUIDELINES USING DATA GOVERNANCE TOOLS

At the bottom of your physical file cabinet, or deep in the first-ever digital folders, there is outdated information that your company no longer requires. These old files are taking up space, are expensive to store, and may be opening your business to legal liability.

All documents are subjected to records management guidelines and have a maximum records retention period that you need to adhere to lest you get fined. Your company needs a record retention policy, a system that manages the lifecycle of each piece of data from its creation, through its use, and to its deletion. Streamline the data flow in your organisation with an effective corporate record retention policy management software.

Iron Mountain’s retention policy management system tracks each stage of data usage, and implements plans and processes to ensure order and prevent chaos.

THE IMPORTANCE OF RETENTION POLICY MANAGEMENT

Data gathering, use and deletion are highly regulated, controlled processes on a large scale. And within your organisation, managing records can make the difference between productivity and inefficiency.

To do so, digital and physical information lifecycles require a records retention schedule. A record retention policy is the plan that dictates how long documents are allowed to be kept according to governmental and industrial regulations. This program maintains data order and consistency, complying with local, state and federal regulations as well as aligning with inter-organisational standards.

Laws like the European Union (EU) General Data Protection Regulation (GDPR) that sets the retention period and schedule for document retention elevate the importance of managing privacy and data retention together. The accurate and streamlined management and disposal of personally identifiable information (PII) in an overarching management policy will handle system pressures, protection and cut out human error.

Attempting to comply with retention rules and privacy obligations pose a serious business challenge. Iron Mountain has the solution. Iron Mountain Singapore’s Policy Centre makes electronic records management easy by providing an overarching view of all obligations on a cloud-based management system aided by professional advisors providing information governance services.

WHY CHOOSE IRON MOUNTAIN POLICY CENTRE

Iron Mountain® Policy Centre solution is a cloud-based retention and privacy policy management platform that provides a user-friendly way for you to know your obligations and comply with digital records management guidelines.

With Policy Centre, you can manage your information through the entire information life-cycle - from creation to use to disposition. Maintaining accurate document retention and privacy policies means you can:

• Keep your retention and privacy policies current and reduce risk of fines
• Save on information storage costs by confidently disposing of information
• Quickly access what you need when you need it