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Maintaining a proper chain of custody is at the heart of data management. In this day and age, when the amount of digital business information is doubling every two years, one could argue that managing custody is even more important for electronic information than it is for paper-based business information. In light of its importance, a complete, auditable history of the custody of a company's data is the basis of the entire tape management process at Iron Mountain.

What Is It?

A chain of custody is the complete, documented, chronological history of the possession and handling of a piece of information or a record from the time of its creation through its destruction. As it applies to magnetic media or any other form of electronic information under data management, it means that at every step, from creation through destruction, proper chain of custody should document through whose hands the media passed and how and where it was stored.

did you know?

The amount of digital business information is doubling every two years.

        94%

fast fact:
            Ninety-four percent of small- and medium-sized businesses use or plan to use tape for system backup and recovery.

Maintaining an auditable record of custody is necessary for a number of purposes, such as evidence, regulatory compliance and data management. In order to enter electronically stored information into evidence, a foundation must be established that demonstrates the evidence was continuously accounted for, properly stored and is what it purports to be. The same is true for regulatory compliance. Indeed, chain of custody audits are part of a banking Federal Financial Institutions Examination Council examination. From a data management perspective, it has become increasingly important to ensure data on tapes is complete and genuine, especially in a day and age in which investigating and prosecuting cybercrime is commonplace.

The Iron Mountain Approach

When an authorized user contacts Iron Mountain for a tape pickup, tapes are collected by the driver in a secure Iron Mountain container that is bar-coded to begin the custody audit trail. The tapes are transported to an offsite tap storage facility in a van with patented security features, including two locks, three alarms and climate control.

When the van arrives at the Iron Mountain facility, the driver's bar-coded ID is scanned along with the bar codes of each container. If a container's tapes are to be stored individually, each tape is also scanned individually. The bar codes of the containers and tapes are then matched to the customer's list of contents.

When the tapes are stored in the vault, they are scanned once again (either at the container level or at the tape level, depending on the customer's choice of storage option), and the exact location of the media in the warehouse is recorded in the Iron Mountain inventory control system. The storage facilities are protected by intrusion prevention systems, backup generators, Halon gas fire prevention systems and 24/7 monitoring.

业务挑战

行业

数字服务

亚博电玩安全仓储及物流

云存储与迁移

资源

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